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Board Meeting Minutes

Meetings & Agendas

We meet 9 months out of the year, on the 3rd Wednesday of that month.

Contact Susan Bolt for more information.

Agendas for 2018-2019 Fiscal Year

Board of Directors Meeting

DATE: Wednesday, July 18, 2018

LOCATION: Visit Tri-Valley Office, 5075 Hopyard Rd. Ste. 240, Pleasanton

TIME: 9:00 AM

AGENDA

  • Call to Order.…………………………………………………………..……………Kenison
  • Public Comments ………………………………………………………………………. All
  • Approval of Agenda …………………………………………….………………….Kenison

Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of June Minutes.………………………………….…………..………….Kenison
  • Approval of May Financial Statements…………………………………………… Gapol
  • President’s Report…………………………………………………………………Steinfeld
  • Sales Reports……………………………………………………………………………Fahr
  • Marketing/PR Report…………………………………….…………………………Steinfeld
  • City Updates……………………………………………………..………………..Bergman
  • Old Business ……………………………………………………………….…………….All
  • New Business……………………………………………………………….……………All
    1. Committees
  • Roundtable…………………………………………………………….…………………All
  • Request for future Agenda items……………………………………….……….Kenison
  • Adjournment………………………………………………………………..………Kenison

Board of Directors Meeting

DATE: Wednesday, November 21, 2018

LOCATION: Visit Tri-Valley Office, 5075 Hopyard Rd. Ste. 240, Pleasanton

TIME: 9:00 AM

AGENDA

  • Call to Order.…………………………………………………………..……………Kenison
  • Public Comments ………………………………………………………………………. All
  • Approval of Agenda …………………………………………….………………….Kenison

Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of October Minutes.…………………………….…………..…………..Kenison
  • Approval of September Financial Statements ……………………….…….…… Gapol
  • President’s Report…………………………………………………………………Steinfeld
  • Sales Reports………………………………………………………………………Steinfeld
  • Marketing/PR Report…………………………………….…………….……………….Fahr
  • City Updates……………………………………………………..…………………Bergman
  • By-Laws and Nomination Committee……………………………………..…Fahrenkrog
  • Old Business ……………………………………………………………….…………….All
  • New Business……………………………………………………………….……………All
  • Roundtable…………………………………………………………….…………………All
  • Request for future Agenda items……………………………………….……….Kenison
  • Adjournment………………………………………………………………..………Kenison

Board of Directors Meeting

DATE: Wednesday, October 17, 2018

LOCATION: Visit Tri-Valley Office, 5075 Hopyard Rd. Ste. 240, Pleasanton

TIME: 9:00 AM

AGENDA

  • Call to Order.…………………………………………………………..……………Kenison
  • Public Comments ………………………………………………………………………. All
  • Approval of Agenda …………………………………………….………………….Kenison

Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of July Minutes.………………………………….…………..…………..Kenison
  • Approval of June Financial Statements (postponed until October)……….…… Gapol
  • President’s Report…………………………………………………………………Steinfeld
  • Sales Reports………………………………………………………………………Steinfeld
  • Marketing/PR Report…………………………………….…………….……………….Fahr
  • City Updates……………………………………………………..…………………Bergman
  • By-Laws and Nomination Committee……………………………………..…Fahrenkrog
    1. Nomination of Melissa Simpson, Hyatt House, Pleasanton
  • Old Business ……………………………………………………………….…………….All
  • New Business……………………………………………………………….……………All
  • Roundtable…………………………………………………………….…………………All
  • Request for future Agenda items……………………………………….……….Kenison
  • Adjournment………………………………………………………………..………Kenison

Board of Directors Meeting

DATE: Wednesday, April 17, 2019

LOCATION: Visit Tri-Valley Office, 5075 Hopyard Rd. Ste. 240, Pleasanton

TIME: 9:00 AM

AGENDA

  • Call to Order.…………………………………………………………..…….…..….Moreno
  • Public Comments ……………………………………………………………..……..…. All
  • Approval of Agenda …………………………………………….………..…….…..Moreno

Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of February Minutes.………………………….…….………..…………..Moreno
  • Approval of January and February Financial Statements ……………………. Lakhani
    1. Approve Budget Fiscal Year 2019-2020
    2. Approve Business Plan Fiscal Year 2019-2020
  • By-Laws and Nomination Committee…………………………………………Fahrenkrog
  • President’s Report…………………………………………………………………Steinfeld
  • Sales Reports………………………………………………………………………Steinfeld
  • Marketing/PR Report…………………………………….…………….…….………….Fahr
  • City Updates……………………………………………………..…………………Bergman
  • Old Business ……………………………………………………………….…………….All
  • New Business……………………………………………………………….……………All
  • Roundtable…………………………………………………………….………….………All
  • Request for future Agenda items……………………………………….….…….Moreno
  • Adjournment………………………………………………………………..……….Moreno

Board of Directors Meeting

DATE: Wednesday, February 20, 2019

LOCATION: Visit Tri-Valley Office, 5075 Hopyard Rd. Ste. 240, Pleasanton

TIME: 9:00 AM

AGENDA

  • Call to Order.…………………………………………………………..…….……Kenison
  • Public Comments ……………………………………………………………..………. All
  • Approval of Agenda …………………………………………….…………….….Kenison

Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • By-Laws and Nomination Committee……………………………………..…Fahrenkrog
    1. Vote on Debbie Loge as new board member
  • Approval of January Minutes.………………………….…….………..………….Kenison
  • Approval of December Financial Statements …………………..……..………… Gapol
  • President’s Report…………………………………………………………………Steinfeld
  • Sales Reports……………………………………………………………………………Dibs
  • Marketing/PR Report…………………………………….…………….…….………….Fahr
  • City Updates……………………………………………………..…………………Bergman
  • Old Business ……………………………………………………………….…………….All
  • New Business……………………………………………………………….……………All
  • Roundtable…………………………………………………………….………….………All
  • Request for future Agenda items……………………………………….……….Kenison
  • Adjournment………………………………………………………………..………Kenison

Board of Directors Meeting

DATE: Wednesday, January 16, 2019

LOCATION: Visit Tri-Valley Office, 5075 Hopyard Rd. Ste. 240, Pleasanton

TIME: 9:00 AM

AGENDA

  • Call to Order.…………………………………………………………..……………Kenison
  • Public Comments ………………………………………………………………………. All
  • Approval of Agenda …………………………………………….………………….Kenison

Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of November Minutes.………………………….…………..…………..Kenison
  • Approval of October and November Financial Statements ……………….…… Gapol
  • President’s Report…………………………………………………………………Steinfeld
  • Sales Reports………………………………………………………………………Steinfeld
  • Marketing/PR Report…………………………………….…………….……………….Fahr
  • City Updates……………………………………………………..…………………Bergman
  • By-Laws and Nomination Committee……………………………………..…Fahrenkrog
  • Old Business ……………………………………………………………….…………….All
  • New Business……………………………………………………………….……………All
  • Roundtable…………………………………………………………….…………………All
  • Request for future Agenda items……………………………………….……….Kenison
  • Adjournment………………………………………………………………..………Kenison

Minutes for 2018-2019 Fiscal Year

Board Meeting Minutes
Held at Visit Tri-Valley Office
Wednesday, July 18, 2018

Attendees

  1. Scott Kenison, Livermore Performing Arts, Chair
  2. Ron Gapol, La Quinta Inn, Dublin, Treasurer
  3. Mary Moreno, Larkspur Landing Hotel, Vice Chair
  4. Tom Buckley, Four Points by Sheraton, Pleasanton
  5. Paul Munyasia, Holiday Inn, Dublin
  6. Rikin Lakhani, Home2 Suites by Hilton, Livermore
  7. Jill Ott, City of Danville
  8. Chris Chandler, Livermore Valley Wine Growers Association
  9. Barbara Steinfeld, President
    Visit Tri-Valley
  10. Robin Fahr, Director of Marketing & Communications, Visit Tri-Valley
  11. Susan Bolt, Office Manager, Visit Tri-Valley

Absent

  1. Marlene Fahrenkrog, – Hyatt House, Pleasanton, Past Chair – EA
  2. Catherine Cheda, Hawthorn Suites, Livermore – EA
  3. Bill Wheeler, Black Tie, Pleasanton
  4. Jordan Boreman, NB Courts, Secretary – EA

Minutes

  1. Call to order – 9:02 AM – S. Kenison
  2. Public comments – none
  3. Approve Agenda with amendments – M/ R. Gapol; S/T. Buckley (Unanimously approved)
  4. Approval of Minutes May – M/ C. Chandler; S/ R. Gapol (One abstention)
  5. Approval of May Financial Statements – M/ R. Gapol; S/ S. Kenison
  6. President’s Report, B. Steinfeld
    1. New fiscal year has begun
    2. 2017 Dean Runyan Tourism Impacts distributed
    3. Will attend DMA West Leadership and Board meeting
    4. Met with Larry Gosselin regarding and agricultural hub at Vasco Rd. and 580
    5. Met with Walnut Creek, concord and Pleasant Hill regarding a joint card for a Mt. Diablo Tourism Alliance
  7. Sales Report, B. Steinfeld
    1. Annual Sales/Sports get together with a fair concert
    2. Todd is working on USA Synchro, Quidditch, Water Polo and Regional Spelling Bee for National Scripps.
  8. Marketing/PR Report, R. Fahr
    1. Annual Luncheon invitation complete
    2. Visit Tri-Valley hosted Red, White & Brew at the Alameda County Fair
    3. Eight wineries to attend California Wine Festival in Santa Barbara along with Barbara, Robin, Leigh and Susan
    4. Working with Livermore Valley Wine Growers Association on media tour for press coming in for Taste Our Terroir
    5. Tri-Tips campaign is taking off
  9. By-Laws & Nominations
  10. City updates
    1. see attached list of updates
  11. Old business
  12. New business
  13. Roundtable
    1. Jill introduced herself to the Board
    2. Chris talked about Taste Our Terroir
    3. Blessing of the Grapes will be August 21, at Murrieta’s Well
  14. Future Agenda Items
  15. Adjournment 9:52 AM

Board Meeting Minutes
Held at Visit Tri-Valley Office
Wednesday, November 14, 2018

Attendees

  1. Scott Kenison, Livermore Valley Performing Arts, Chair
  2. Mary Moreno, Larkspur Landing Hotel, Vice Chair
  3. Paul Munyasia, Holiday Inn, Dublin
  4. Catherine Cheda, Hawthorn Suites, Livermore
  5. Melissa Simpson, Hyatt House, Pleasanton
  6. Bill Wheeler, Black Tie Transportation
  7. Jill Bergman, City of Danville
  8. Chris Chandler, Livermore Valley Wine Growers Association
  9. Barbara Steinfeld, President & CEO, Visit Tri-Valley
  10. Robin Fahr, Director of Marketing & Communications, Visit Tri-Valley
  11. Susan Bolt, Office Manager, Visit Tri-Valley

Absent

  1. Jordan Boreman, NB Courts, Secretary – EA
  2. Rikin Lakhani, Home2 Suites by Hilton, Livermore – EA
  3. Tom Buckley, Four Points by Sheraton, Pleasanton -EA
  4. Ron Gapol, La Quinta Inn, Dublin, Treasurer – EA
  5. Marlene Fahrenkrog, Beets Hospitality, Past Chair – EA

Minutes

  1. Call to order – 9:00 AM – S. Kenison
  2. Public comments – none
  3. Approve Agenda– M/ C. Chandler; S/C. Cheda (Unanimously approved)
  4. Approval of October Minutes – M/ S. Kenison; S/ B. Wheeler (Unanimously approved)
  5. Approval of September Financial Statements – M/S. Kenison; S/B. Wheeler (Unanimously approved)
  6. President’s Report, B. Steinfeld
    1. Leadership Pleasanton went very well
    2. Visitors Guide is on schedule. Lot and City Center are advertising and Simon is on the back page
    3. Photo issue with Pixsy is resolved
    4. Board Holiday Lunch is December 6, 2018 at Bottle Taps
    5. January 10, 2019, GM open house to introduce the new Visitors Guide
  7. Sales Report, B. Steinfeld
    1. Bowling for 2021 at Earl Anthony in Dublin
    2. Robo Games is taking a break
  8. Marketing/PR Report, R. Fahr
    1. Excellent response from UK Media Mission
    2. November 30, 2018, Pier 39’s annual Winter Wine Pour. Livermore Valley is the exclusive wine region with 18 wineries participating
    3. I Am Tri-Valley: Outdoor was a success
    4. Pedego took the Visit Tri-Valley team out to experience with wine country and beer trail on e-bikes
    5. October 24, 2018, Visit Tri-Valley hosted Beer Trail members
    6. Tri-Valley Beer Trail Instagram page has grown to over 426 followers in less than one month
    7. Spread Cheer with Beer campaign will benefit the Taylor Family Foundation
    8. November Marketing Mixer at McGrail Winery was a success
    9. 2019 Visitors Guide is at the copy editor
    10. Blogger Conference is coming to the Tri-Valley. Visit Tri-Valley to host their opening dinner
    11. Will attend International Media Marketplace in New York as a Visit California delegate
  9. By-Laws & Nominations
  10. City updates
    1. see attached list of updates
  11. Old business
  12. New business
  13. Roundtable
    1. Tuesday, December 4, 2018, is the Wine Growers Dinner
    2. LV Wines annual meeting will be January 10, 2019. Theme is Memories, Milestones, and Mimosas
    3. Scott gave a presentation on Livermore Valley Performing Arts
  14. Future Agenda Items
  15. Adjournment 9:56 AM

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