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Agendas

Fiscal Year 2020-2021

Board of Directors Meeting

DATE:                  Tuesday, January 19, 2021

LOCATION:         Zoom Meeting Space (www.zoom.us code: 551-894-989)

TIME:                  9:00 AM

AGENDA

  • Call to Order.………………………………..……………………….……..……………Mcdonnell
  • Public Comments ………………………………………….………….……………..All
  • Approval of Agenda ………………………………………….……..……….……..Mcdonnell

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of November/December Minutes.……………………….…………..…….…….Mcdonnell
  • Approval of November Financials……………………………………….….…………..…….………Gapol
    1. Mid-Year P&L Budget Performance
    2. PPP Loan / State Grant
  • Director’s Report……………………………………….………………..………Fahr/Dibs/Farhad
    1. Tri-Valley Restaurant Week update/Destination Guide(s)
    2. Sales Report / Tradeshow Results
    3. Crisis Communications: Small Meetings Variance
  • Old/New Business………………………………………………….……….All
    1. VTV Marketing Agency MOU’s
    2. 3-5 year strategic plan / Board Retreat
  • Roundtable………………………………………………………….…………..….All
  • Request for future Agenda items…………………………….……….Mcdonnell
  • Adjournment……………………………………………………………..…..……Mcdonnell

Board of Directors Meeting

DATE:                 Wednesday, November 18, 2020

LOCATION:         Zoom Meeting Space (www.zoom.us code: 551-894989)

TIME:                  9:00 AM AGENDA

  • Call to Order.………………………………..……………………….……..……………Mcdonnell
  • Public Comments ………………………………………….………….……………..All
  • Approval of Agenda ………………………………………….……..……….……..Mcdonnell

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of October Minutes.……………………….…………..…….…….Mcdonnell
  • Presentation: VTV Cultural & Heritage Tourism Initiative………….Richard Peterson, President & CEO, U.S. Cultural & Herritage Marketing Council
  • Financial Report……………………………………….….…………..…….………Gapol
    1. Approval of September Financials
    2. CD maturation December 2020
  • Director’s Report……………………………………….………………..………Fahr/Dibs/Farhad
    1. Holiday Mixer December 16, 2020, 4 p.m. via Zoom
    2. Tri-Valley Restaurant Week update
  • Old/New Business………………………………………………….……….All
    1.  Board Assessment Survey Results
    2. CEO review procedure
  • Roundtable………………………………………………………….…………..….All
  • Request for future Agenda items…………………………….……….Mcdonnell
  • Adjournment……………………………………………………………..…..……Mcdonnell

Board of Directors Meeting

DATE:                 Wednesday, October 21, 2020

LOCATION:         Zoom Meeting Space (www.zoom.us code: 551-894989)

TIME:                  9:00 AM AGENDA

  • Call to Order.………………………………..……………………….……..……………Mcdonnell
  • Swearing in of 2020-2021 Board of Directors………..….…………Mayor Haubert
  • Public Comments ………………………………………….………….……………..All
  • Approval of Agenda ………………………………………….……..……….……..Mcdonnell

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of August Minutes.……………………….…………..…….…….Mcdonnell
  • Financial Report……………………………………….….…………..…….………Gapol
    1. Approval of July/August Financials
  • Director’s Report……………………………………….………………..………Fahr/Dibs/Farhad
    1. Sales Prospecting
    2. Annual Luncheon
    3. Restaurant Week
    4. New Website/Reopening Campaign
    5. New CRM
    6. Reopening Advocacy
  • Old/New Business………………………………………………….……….All
    1.  Board Assessment Survey Results
  • Roundtable………………………………………………………….…………..….All
  • Request for future Agenda items…………………………….……….Mcdonnell
  • Adjournment……………………………………………………………..…..……Mcdonnell

Board of Directors Meeting

DATE:                 Wednesday, July 15, 2020

LOCATION:         Zoom Meeting Space (www.zoom.us code: 551-894989)

TIME:                  9:00 AM AGENDA

  • Call to Order.………………………………..……………………………..……………Simpson
  • Public Comments ………………………………………….………….……………..All
  • Welcome to new board members ……………….………….…………….Simpson
  • Approval of Agenda ………………………………………….……..……….…….Simpson

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of June Minutes.……………………….…………..…….…….Simpson
  • Director’s Report……………………………………….………………..………Fahr/Dibs/Farhad
  • Financial Report……………………………………….…………..…….………Gapol
    1. 2020-2021 budget summary
    2. CD vs. Money Market Account (August 2020 maturity)
  • By-laws and Nomination Committee…………………………………….Loge
    1. New Committees
      1. Finace Committee
      2. By-laws and Nomination Committee
      3. TMD Renewal
      4. Ad-hoc
  • Old/New Business……………………………………….…………….…………….All
  • Roundtable………………………………………………………….…………………….All
  • Request for future Agenda items…………………………….……….Simpson
  • Adjournment……………………………………………………………..…..……Simpson

Fiscal Year 2019-2020

Board of Directors Meeting

DATE:                 Wednesday, June 17, 2020

LOCATION:         Zoom Meeting Space (www.zoom.us code: 551-894989)

TIME:                  9:00 AM AGENDA

  • Call to Order.…………………………………………………………..……………Simpson
  • Public Comments ……………………………………………….………….……………. All
  • Approval of Agenda ………………………………………….……..……….…….Simpson

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of May Minutes.……………………….…………..…….…….Simpson
  • Marketing Report………………………………………………………..………Fahr
  • Sales Report……………………………………………………..…….………..…Gibs
  • President’s Report……………………………………………………..……..…Farhad
    1. Recovery Plan
    2. Covid-19 updates and outreach
  • Financial Report……………………………………………………..…….………Gapol
    1. Approval of April and May Financial Statement
    2. Approval of 2020-2021 budget
  • By-laws and Nomination Committee…………………………………….Loge/Bolt
    1. 2020-2021 Board Elections/New Committees
  • Old Business……………………………………………………………….…………….All
  • New Business……………………………………………………………….………..…All
    1. Civic unrest
  • Roundtable………………………………………………………….…………………….All
  • Request for future Agenda items…………………………….……….Simpson
  • Adjournment……………………………………………………………..…..……Simpson

Board of Directors Meeting

DATE:                 Wednesday, May 20, 2020

LOCATION:         Zoom Meeting Space (www.zoom.us code: 551-894989)

TIME:                  9:00 AM AGENDA

  • Call to Order.…………………………………………………………..……………Simpson
  • Public Comments ……………………………………………….………….……………. All
  • Approval of Agenda ………………………………………….……..……….…….Simpson

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of April Minutes.……………………….…………..…….…….Simpson
  • Financial Report……………………………………………………..…….………Gapol
  • By-laws and Nomination Committee…………………………………….Loge
    1. 2020-2021 Board Elections
    2. New Nominees
    3. Officer Nominations
  • President’s Report……………………………………………………..…….………Farhad
    1. Recovery Plan Presentation
    2. CHLA Clean Certification Program
  • Old Business……………………………………………………………….…………….All
  • New Business……………………………………………………………….………..…All
  • Roundtable………………………………………………………….…………………….All
  • Request for future Agenda items…………………………….……….Simpson
  • Adjournment……………………………………………………………..…..……Simpson

Board of Directors Meeting

DATE:                 Wednesday, April 15, 2020

LOCATION:         Zoom Meeting Space (www.zoom.us code: 551-894989)

TIME:                  9:00 AM AGENDA

  • Call to Order.…………………………………………………………..……………Simpson
  • Public Comments ……………………………………………….………….……………. All
  • Approval of Agenda ………………………………………….……..……….…….Simpson

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of February Minutes.…………………………….…………..…….…….Simpson
  • Marketing/PR Report…………………………………….…………………..…………Fahr
  • Sales Reports……………………………………………………………………………Dibs
  • President’s Report……………………………………………………..…….………Farhad
  • Financial Report……………………………………………………..…….………Gapol
    1. Approval of January, February and March financials
    2. Quarter 4 fiscal plan
    3. 2020/21 fiscal year projections and road map
  • By-laws and Nomination Committee…………………………………….Loge
    1. 2020-2021 Board Elections
  • Old Business……………………………………………………………….…………….All
  • New Business……………………………………………………………….……………All
  • Roundtable………………………………………………………….…………………….All
  • Request for future Agenda items……………………………………………….Simpson
  • Adjournment……………………………………………………………..…..……Simpson

Board of Directors Meeting

DATE:                 Wednesday, February 19, 2020

LOCATION:         Hyatt House, 4545 Chabot Dr., Pleasanton

TIME:                  9:00 AM AGENDA

  • Call to Order.…………………………………………………………..……………Simpson
  • Public Comments ……………………………………………….………….……………. All
  • Approval of Agenda ………………………………………….……..……….…….Simpson

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of January Minutes.…………………………….…………..…….…….Simpson
  • Approval of December Financial Statements……………………….…….……… Gapol
    a)  By-laws compliance
  • President’s Report……………………………………………………..…….………Farhad
  • Sales Reports……………………………………………………………………………Dibs
  • Marketing/PR Report…………………………………….…………………..…………Fahr
  • City Updates……………………………………………………..………….…….……..Ott
  • Old Business ……………………………………………………………….…………….All
  • New Business……………………………………………………………….……………All
    1. Board of Directors retreat Wednesday, March 18, 2020
    2. Strategic Plan (3-5 years)/TMD Renewal/Master Plan
    3. Brown Act training
  • Roundtable………………………………………………………….……………………All
  • Request for future Agenda items……………………………………………….Simpson
  • Adjournment……………………………………………………………..…..……Simpson

Board of Directors Meeting

Wednesday, January 15, 2020 9:00 a.m.

Visit Tri-Valley, 5075 Hopyard Rd. Ste. 240, Pleasanton

  • Call to Order………………………………………………….…….….……McDonnell
  • Public Comments…………………………………………………………..McDonnell
    Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.
  • Approval of Agenda…………..…………………………….……….…….McDonnell
  • Approval of November Minutes………………….………………..…….McDonnell
  • Approval of October and November Financial Statements/Finance Committee………………………………………………………………………..Gapol
  • Nominations and By-laws Committee……….….………………………..Kenison
    1. New Board Members
    2. Committee formation
      1. Finance Committee
      2. Nominations and By-laws Committee
  • President’s Report…………………………………………………………..Steinfeld
  • Sales Report…………………………………………………………………..Steinfeld
  • Marketing Report…………………………………………………………………Fahr
  • City Updates………………………………………………………………………..Ott
  • Old Business………………………………………………………………………..All
  • New Business………………………………………………………………………All
    1. Industry Segment Update………………………………………………..Chandler
  • Adjournment……………..……………………………………..…………McDonnell

Board of Directors Meeting

Wednesday, November 13, 2019, 9:30 a.m.

Visit Tri-Valley, 5075 Hopyard Rd. Ste. 240, Pleasanton, CA. 94588

  • Call to Order………………………………………………………….….………..…….…….……Kenison
  • Approval of Agenda………………………….…………….………..……..…….………….…..Kenison
  • Approval of July Minutes……….…………………………………..……………….…..……. Kenison
  • President’s Report………………………………………………………………………………Steinfeld
  • Old Business………………………………………………………….……………. ….…………….……. All
  • New Business………………………………………………………….……………….…………..…….…All
    a)  CEO search update
    b) Executive Committee update
    c) Holiday board/staff lunch 12/5/19 at Sabio on Main
  • Roundtable…………………………………………………………….……………….………………….…All
  • Adjournment……………………………………………………………………………………….Kenison

Board of Directors Meeting

Wednesday, October 16, 2019, 9:00 a.m.

Sabio on Main, 501 Main St., Pleasanton

  • Call to Order………………………………………………………….….………..…….….….……Kenison
  • Approval of Agenda………………………….…………….………..……..…….………….…..Kenison
  • Approval of August Minutes……….…….…………………….………………….…..….…. Kenison
  • President’s Report………………………………………………………………………………Steinfeld
  • Sales Report…………………………………………………………………………………………Steinfeld
  • Marketing Report……………………………………………………………………….….…….Steinfeld
  • City Updates………………………………………………………………………………………………..Ott
  • Old Business………………………………………………………….……………. ….…………….….…. All
  • New Business………………………………………………………….……………….…………..……..…All
  1. Barbara’s retirement
  2. Scott’s resignation from LVPAC
  3. Industry Segment Presentation……………………………….Jim McDonnell
  • Roundtable…………………………………………………………….……………….…………….…….…All
  • Adjournment…………………………………………………………………………………..…….Kenison

Thursday, August 22, 2019, 9:00 a.m.

Visit Tri-Valley, 5075 Hopyard Rd., Pleasanton 

  • Call to Order………………………………………………………….….………..…….….….……Kenison
  • Approval of Agenda………………………….…………….………..……..…….………….…..Kenison
  • Approval of August Minutes……….…….…………………….………………….…..….…. Kenison
  • President’s Report………………………………………………………………………………Steinfeld
  • Sales Report…………………………………………………………………………….…………………Dibs
  • Marketing Report……………………………………………………………………….….…….Steinfeld
  • City Updates………………………………………………………………………………………………..Ott
  • Old Business………………………………………………………….……………. ….…………….….…. All
  • New Business………………………………………………………….……………….…………..……..…All
  • Roundtable…………………………………………………………….……………….…………….…….…All
  • Adjournment…………………………………………………………………………………..…….Kenison

Board of Directors Meeting

Wednesday, July 17, 2019, 9:00 a.m.

Visit Tri-Valley, 5075 Hopyard Rd. Ste. 240, Pleasanton, CA. 94588

  • Call to Order………………………………………………………….….………..…….….….……Kenison
  • Approval of Agenda………………………….…………….………..……..…….………….…..Kenison
  • Approval of June Minutes……….…….………………………….……………….…..….…. Kenison
  • Approval of May and June Financial Statements/Finance Committee………………………………………………………………………………………….……Gapol
  • By-Laws and Nomination Committee……………………………………………..Fahrenkrog
  • President’s Report………………………………………………………………………………Steinfeld
  • Sales Report……………………………………………………………………………………….Steinfeld
  • Marketing Report……………………………………………………………………………………Fahr
  • City Updates………………………………………………………………………………………………..Ott
  • Old Business………………………………………………………….……………. ….…………….….…. All
  • New Business………………………………………………………….……………….…………..……..…All
  • Roundtable…………………………………………………………….……………….…………….…….…All
  • Adjournment…………………………………………………………………………………..…….Kenison

Fiscal Year 2018-2019

Board of Directors Meeting

DATE:                 Wednesday, April 17, 2019

LOCATION:         Visit Tri-Valley Office, 5075 Hopyard Rd. Ste. 240, Pleasanton

TIME:                  9:00 AM

AGENDA

  • Call to Order.…………………………………………………………..…….…..….Moreno
  • Public Comments ……………………………………………………………..……..…. All
  • Approval of Agenda …………………………………………….………..…….…..Moreno

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of February Minutes.………………………….…….………..…………..Moreno
  • Approval of January and February Financial Statements ……………………. Lakhani
    1. Approve Budget Fiscal Year 2019-2020
    2. Approve Business Plan Fiscal Year 2019-2020
  • By-Laws and Nomination Committee…………………………………………Fahrenkrog
  • President’s Report…………………………………………………………………Steinfeld
  • Sales Reports………………………………………………………………………Steinfeld
  • Marketing/PR Report…………………………………….…………….…….………….Fahr
  • City Updates……………………………………………………..…………………Bergman
  • Old Business ……………………………………………………………….…………….All
  • New Business……………………………………………………………….……………All
  • Roundtable…………………………………………………………….………….………All
  • Request for future Agenda items……………………………………….….…….Moreno
  • Adjournment………………………………………………………………..……….Moreno

Board of Directors Meeting

DATE:                 Wednesday, February 20, 2019

LOCATION:         Visit Tri-Valley Office, 5075 Hopyard Rd. Ste. 240, Pleasanton

TIME:                  9:00 AM

AGENDA

  • Call to Order.…………………………………………………………..…….……Kenison
  • Public Comments ……………………………………………………………..………. All
  • Approval of Agenda …………………………………………….…………….….Kenison

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • By-Laws and Nomination Committee……………………………………..…Fahrenkrog
    1. Vote on Debbie Loge as new board member
  • Approval of January Minutes.………………………….…….………..………….Kenison
  • Approval of December Financial Statements …………………..……..………… Gapol
  • President’s Report…………………………………………………………………Steinfeld
  • Sales Reports……………………………………………………………………………Dibs
  • Marketing/PR Report…………………………………….…………….…….………….Fahr
  • City Updates……………………………………………………..…………………Bergman
  • Old Business ……………………………………………………………….…………….All
  • New Business……………………………………………………………….……………All
  • Roundtable…………………………………………………………….………….………All
  • Request for future Agenda items……………………………………….……….Kenison
  • Adjournment………………………………………………………………..………Kenison

Board of Directors Meeting

DATE:                 Wednesday, January 16, 2019

LOCATION:         Visit Tri-Valley Office, 5075 Hopyard Rd. Ste. 240, Pleasanton

TIME:                  9:00 AM

AGENDA

  • Call to Order.…………………………………………………………..……………Kenison
  • Public Comments ………………………………………………………………………. All
  • Approval of Agenda …………………………………………….………………….Kenison

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of November Minutes.………………………….…………..…………..Kenison
  • Approval of October and November Financial Statements ……………….…… Gapol
  • President’s Report…………………………………………………………………Steinfeld
  • Sales Reports………………………………………………………………………Steinfeld
  • Marketing/PR Report…………………………………….…………….……………….Fahr
  • City Updates……………………………………………………..…………………Bergman
  • By-Laws and Nomination Committee……………………………………..…Fahrenkrog
  • Old Business ……………………………………………………………….…………….All
  • New Business……………………………………………………………….……………All
  • Roundtable…………………………………………………………….…………………All
  • Request for future Agenda items……………………………………….……….Kenison
  • Adjournment………………………………………………………………..………Kenison

Board of Directors Meeting

DATE:                 Wednesday, November 21, 2018

LOCATION:         Visit Tri-Valley Office, 5075 Hopyard Rd. Ste. 240, Pleasanton

TIME:                  9:00 AM

AGENDA

  • Call to Order.…………………………………………………………..……………Kenison
  • Public Comments ………………………………………………………………………. All
  • Approval of Agenda …………………………………………….………………….Kenison

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of October Minutes.…………………………….…………..…………..Kenison
  • Approval of September Financial Statements ……………………….…….…… Gapol
  • President’s Report…………………………………………………………………Steinfeld
  • Sales Reports………………………………………………………………………Steinfeld
  • Marketing/PR Report…………………………………….…………….……………….Fahr
  • City Updates……………………………………………………..…………………Bergman
  • By-Laws and Nomination Committee……………………………………..…Fahrenkrog
  • Old Business ……………………………………………………………….…………….All
  • New Business……………………………………………………………….……………All
  • Roundtable…………………………………………………………….…………………All
  • Request for future Agenda items……………………………………….……….Kenison
  • Adjournment………………………………………………………………..………Kenison

Board of Directors Meeting

DATE:                 Wednesday, October 17, 2018

LOCATION:         Visit Tri-Valley Office, 5075 Hopyard Rd. Ste. 240, Pleasanton

TIME:                  9:00 AM

AGENDA

  • Call to Order.…………………………………………………………..……………Kenison
  • Public Comments ………………………………………………………………………. All
  • Approval of Agenda …………………………………………….………………….Kenison

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of July Minutes.………………………………….…………..…………..Kenison
  • Approval of June Financial Statements (postponed until October)……….…… Gapol
  • President’s Report…………………………………………………………………Steinfeld
  • Sales Reports………………………………………………………………………Steinfeld
  • Marketing/PR Report…………………………………….…………….……………….Fahr
  • City Updates……………………………………………………..…………………Bergman
  • By-Laws and Nomination Committee……………………………………..…Fahrenkrog
    1. Nomination of Melissa Simpson, Hyatt House, Pleasanton
  • Old Business ……………………………………………………………….…………….All
  • New Business……………………………………………………………….……………All
  • Roundtable…………………………………………………………….…………………All
  • Request for future Agenda items……………………………………….……….Kenison
  • Adjournment………………………………………………………………..………Kenison

Board of Directors Meeting

DATE:                 Wednesday, July 18, 2018

LOCATION:         Visit Tri-Valley Office, 5075 Hopyard Rd. Ste. 240, Pleasanton

TIME:                  9:00 AM

AGENDA

  • Call to Order.…………………………………………………………..……………Kenison
  • Public Comments ………………………………………………………………………. All
  • Approval of Agenda …………………………………………….………………….Kenison

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of June Minutes.………………………………….…………..………….Kenison
  • Approval of May Financial Statements…………………………………………… Gapol
  • President’s Report…………………………………………………………………Steinfeld
  • Sales Reports……………………………………………………………………………Fahr
  • Marketing/PR Report…………………………………….…………………………Steinfeld
  • City Updates……………………………………………………..………………..Bergman
  • Old Business ……………………………………………………………….…………….All
  • New Business……………………………………………………………….……………All
    1. Committees
  • Roundtable…………………………………………………………….…………………All
  • Request for future Agenda items……………………………………….……….Kenison
  • Adjournment………………………………………………………………..………Kenison