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Board of Directors Meeting Agendas

Fiscal Year 2023-2024

BOARD OF DIRECTORS MEETING

DATE:                  Thursday, November 14th, 2024
LOCATION:         A/C Hotel Pleasanton Meeting Room; 5990 Stoneridge Mall Rd Pleasanton, CA

TIME:                    9:00 AM – 10:30 AM IN-PERSON

(Teams Meeting ID: 265 582 137 817; Passcode: ajTci7)

AGENDA

  • Call to Order…………………………………………………………………………………………………………………………….McDonnell
  • Public Comments on agendized and non-agendized items …………………………………………………………………….. All
  • Approval of Agenda………………………………………………………………………………………………………………….McDonnell

Chair asks if there are any changes to the agenda order and if there are any board members present that need to declare a conflict of interest.

  • Approval: Board of Directors Meeting, August 21, 2024 Meeting Minutes………….………… .……………Koidal
  • Approval: Proposed New Multiuse Event Center: Final Site Recommendation …………………….. JLL Advisors
    1. for Board to receive and approve site selection
    2. Board Request to pursue MOU with event center site’s city partner
  • Approval: Proposed New Multiuse Event Center: 15-month Phase 3 Presentation + Proposal…. JLL Advisors
    1. Request Board approval to proceed with Phase 3
    2. Request Board approval to proceed with Phase 3 with JLL Advisors
  • Approval of September, 2024 Financials………………………………………….……………………….………Carter
    1. September Balance Sheet/P&L
    2. Approval: Gift Card Purchasing Policy
    3. Approval: Year-end Investment Recommendation by Mirador Capitol Partners
  • President/Vice President/Director Reports…………………..……………..…………….……….…..Farhad/Fahr/Dibs
    1. New Arts & Culture Trail
    2. Sales Activity Update
    3. Social Media Video Stats
  • Announcements from the Board of Directors
  • Adjournment ………………………..……………..……..……………….…………..……..…………..…………McDonnell

 

BROWN ACT: Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting and at least 24 hours prior to a special meeting. Action may not be taken on items not posted on the agenda. Meeting facilities are accessible to persons with disabilities. If you require special assistance to participate in the meeting, notify Tracy Farhad (925) 417-6688 at least 48 hours prior to the meeting.

NOTICE TO PUBLIC: You are welcome and encouraged to participate in this meeting. Public comment is taken on items at the beginning of the meeting. Public Comment on items not listed on the agenda and public comment on items on the agenda will be heard at the beginning of the meeting. Comments on controversial items may be limited and large groups are encouraged to select one or two speakers to represent the opinion of the group. The order of Agenda items is listed for reference and may be taken in any order deemed appropriate by the Board of Directors. The agenda provides a general description and staff recommendations; however, the Board of Directors may take action other than what is recommended.

Next Meeting:   Board Retreat, January 15th, 2025 (Location TBD, 8:30am-12:30pm)

BOARD OF DIRECTORS MEETING

DATE:                  Wednesday, August 21 2024
LOCATION:           VTV Offices, 5075 Hopyard Rd. Ste. 240, Pleasanton
TIME:                    9:00 AM – 10:30 AM IN-PERSON

AGENDA

  • Call to Order…………………………………………………………………………………………………………………………….McDonnell
  • Public Comments ……………………..…………………………………………………………………………………………………. All
  • Approval of Agenda………………………………………………………………………………………………………………….McDonnell

Chair asks if there are any changes to the agenda and if there were any ..board members present that needed to declare a conflict of interest.

  • Approval of June Minutes………….…..….. .…….……………………………….…………..………….……….….…Koidal
  • Approval of May & June Financials…………………………….……………………………..…………………….……Hill
  • President/Vice President/Director Reports…………………..……………..…………….……….….Farhad/Fahr/Dibs
  • Committee Formation 2024-2025
    1. Executive Committee – At Large Member
    2. By-laws and Nominations Committee
    3. Tourism Cares
    4. Cultural & Heritage
    5. MUD Task Force
  • 5 Year Destination Strategic Plan Update – Year One Goals
  • Old Business
  • New Business
  • Roundtable
  • Adjournment ………………………..……………..……..……………….…………..……..…………..…………McDonnell

Next Meeting:   Wednesday, October 16, 2024, IN-PERSON

Annual Luncheon:  Wednesday, September 11, 2024, 11:30 am – 1:30 pm.  Please claim your complementary tickets.

BOARD OF DIRECTORS MEETING DATE:                  Wednesday, June 12, 2024 LOCATION:           VTV Offices, 5075 Hopyard Rd. Ste. 240, Pleasanton TIME:                    9:00 AM – 10:30 AM IN-PERSON AGENDA
  • Call to Order………………………………………………………………………………………………………………………………………McDonnell
  • Public Comments ……………………..…………………………………………………………………………………………………………. All
  • Approval of Agenda………………………………………………………………………………………………………………McDonnell
Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.
  • Approval of May Minutes………….…..….. .…….……………………………….…………..………….……….….…Koidal
  • President/Vice President/Director Reports…………………..………………………….……….….Farhad/Farh/Dibs
  • Committee Reports
    1. By-laws and Nominations Committee – Loge/Koidal
      1. 2024-2025 Election results and approval of new member
      2. Approval of Executive Committee
    2. Tourism Cares – Wood/Cheda
  • Old Business
    1. Stakeholders’ San Ramon-TMD Recommendation
  • New Business
  • Roundtable
  • Adjournment ………………………..……………..……..……………….………………..…………..…………McDonnell
  • Closed Session if needed…………………………………..……………………………………………………………..All
Next Meeting:   Wednesday, August 21, 2024, IN-PERSON
BOARD OF DIRECTORS MEETING DATE:                  Wednesday, April 17, 2024 LOCATION:           VTV Offices, 5075 Hopyard Rd. Ste. 240, Pleasanton TIME:                    9:00 AM – 10:30 AM IN-PERSON AGENDA
  • Call to Order………………………………………………………………………………………………………………………..McDonnell
  • Public Comments ……………………..……………………………………………………………………………………………… All
  • Mid-term Board of Directors Appointment: Dianna Teves, GM, AC Marriott Pleasanton…………………….Loge
  • Approval of Agenda………………………………………………………………………………………………………………McDonnell
Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.
  • Approval of January Minutes………….…..….. .…….…………..………….…………..………….……….….…Koidal
  • Financials………………………………………………………………………………………………..… ……….……Hill
    1. Approval of December, January, and February Financials
    2. JLL proposed scope of service phase 2
    3. Audit
    4. FY 24/25 Budget Summary – Farhad/Hill
  • By-Laws and Nominations………………………………………………………………….……………….Loge/Koidal
    1. Election timeline
    2. Nominations/Returning Members/Officer Positions
  • President/Vice President/Director Reports…………………..………………………………….….Farhad/Fahr/Dibs
    1. Dibs
      1. Group/Sports Sales Updates
    2. Fahr
      1. Restaurant Week
      2. California Wine Festival
    3. Farhad
      1. Regional/International Updates
  • 5 Year DSP Update…………………………………………………………………………..……….Farhad/Koidal/Loge
    1. Board Retreat/Staff Workshop -Farhad
    2. Multi-Use Venue Task Force – McDonnell/Koidal
    3. Executive Committee and City Stakeholders recommendations – McDonnell/Loge/Hill
  • Old Business/New Business
  • Roundtable
  • Adjournment ………………………..……………..……..……………….……………..…………..…………McDonnell
Meetings:   Wednesday, May 22, 2024, and Wednesday, June 12, 2024

BOARD OF DIRECTORS MEETING
DATE: Wednesday, November 15, 2023​
LOCATION: Visit Tri-Valley Office, 5075 Hopyard Rd. Ste. 240, Pleasanton​
TIME: 9:00 AM – 10:30 AM IN-PERSON
AGENDA
1)Call to Order……………………………………………………………………………………………………………McDonnell
2)Public Comments ……………………..…………………………………………………………………………………. All
3)Approval of Agenda………………………………………………………………………………………………….McDonnell
Chair asks if there are any changes to the agenda and if there were any board members present that needed to
declare a conflict of interest.
4)5 Year Strategic Plan…………………………………………………………………………….……………JLL
5)Approval of August Minutes………….…..….. .…………….………….…………..………….…….….…Koidal
6)Financials………………………………………………………………………………………..… ……………Hill
a)Approval of July, August and September Financials
b)Proposal for Board Retreat
7)President, Vice President & Director Reports……………..…………………………….……Dibs/Fahr/Farhad
a)Introduction of Hillary Bamont – Sales Consultant – Dibs
8)Committee Updates…………………………………………..………………………..…………..…..See below
a)By-laws & Nominations
b)Tourism Cares
c)Cultural & Heritage
d)5 Year Destination Strategic Plan
e)Ad-hoc Committees
9)Old/New
Business/Roundtable…………………….………..……………………..……………………McDonnell/Farhad
10)Adjournment………………………………..……..……………….……………..…………..…………McDonnell
Upcoming Board Meeting: 1/17/24 in-person at Visit Tri-Valley offices per the Brown Act/End of emergency
status.

BOARD OF DIRECTORS MEETING

DATE:                   Wednesday, August 16, 2023
LOCATION:           Visit Tri-Valley Office, 5075 Hopyard Rd. Ste. 240, Pleasanton
TIME:                    9:00 AM – 10:30 AM IN-PERSON

AGENDA

  • Call to Order……………………………………………………………………………………………………………McDonnell
  • Public Comments ……………………..…………………………………………………………………………………. All
  • Approval of Agenda………………………………………………………………………………………………….McDonnell

Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • President, Vice President & Director Reports……………..…………………………….……Farhad/Fahr/Dibs
    1. Farhad
      1. Update for international contracts
      2. Marketing Plan
    2. Fahr
      1. Restaurant Week
      2. Luncheon
    3. Dibs
      1. Updates
  • Approval of June Minutes………….…..….. .…………….………….……………..………….…….….…Koidal
  • Financials………………………………………………………………………………………..… ……………Hill
    1. Approval of May and June financials
    2. HR Companies proposals
    3. FY 23-24 final budget approval
  • Committee Updates…………………………………………..………………………..…………..…..See below
    1. By-laws & Nominations
    2. Tourism Cares
    3. Cultural & Heritage
    4. 5 Year Destination Strategic Plan
    5. Ad-hoc Committees
  • Old/New Business/Roundtable…………………….………..……………………..……………………McDonnell/Farhad
  • Adjournment………………………………..……..……………….……………..…………..…………McDonnell

Upcoming Board Meeting:  9/14/23 Annual Luncheon and 11/15/23 in-person at Visit Tri-Valley offices per the Brown Act/End of emergency status.

Teams Meeting access:  Meeting ID: 275 899 253 61 Passcode: o8e25Z

Fiscal Year 2022-2023

Board of Directors Meeting

DATE:                  Wednesday, April 19, 2023

LOCATION:        Visit Tri-Valley Office, 5075 Hopyard Rd. Ste. 240, Pleasanton

TIME:                  9:00 AM – 10:30 AM IN PERSON

AGENDA

  • Call to Order.………………………………..……………………….……..………….…McDonnell
  • Brown Act Review………………………………..……………Rob Ewing, Danville City Attorney
  • Public Comments.………………………………..……………………….…………All
  • Approval of Agenda ………………………………………….……..……….……..McDonnell

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • President, Vice President & Director Reports………………..……Farhad/Fahr/Dibs
    • Dibs
      • Updates
      • Sports Events
    • Fahr
      • Restaurant Week wrap up
      • Marketing updates
    • Farhad 
  • Approval of March Minutes……………………….………….…….Koidal
  • Financials…………………….……………………….………….…….McDonnell/Hill
    • Approval of February Financials – Hill
    • Annual investment review – McDonnell/Hill
    • Review FY 23/24 Draft Budget Summary – Farhad
  • Committee Updates.……………………….………….…….Loge
    • By-laws & Nominations – Loge/Koidal
    • Tourism Cares – Loge/Koidal/Wood
    • Cultural & Heritage – Carter/McDonnell
    • 5 Year Destination Strategic Plan – Koidal
  • Old/New Business.……………………….……….….………………………..McDonnell/Farhad
  • Roundtable.……………………………………………….…….……….….…….McDonnell
  • Adjournment………………………………………………………..………..…..……McDonnell

Upcoming Board Meeting:  6/21/23 in-person at Visit Tri-Valley offices per the Brown Act/End of emergency status.

Board of Directors Meeting

DATE:                  Wednesday, March 15, 2023

LOCATION:        Visit Tri-Valley Office, 5075 Hopyard Rd. Ste. 240, Pleasanton

TIME:                  9:30 AM – 10:30 AM IN PERSON

AGENDA

  • Call to Order.………………………………..……………………….……..………….…McDonnell
  • Public Comments.………………………………..……………………….…………All
  • Approval of Agenda ………………………………………….……..……….……..McDonnell

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of January Minutes.……………………….……………………….…….…….Koidal
  • Approval of December and January Financials.…………………………………….….…….Hill
  • Committee Updates.……………………….………….…….Loge
    • Cultural & Heritage – Carter and McDonnell
    • By-laws & Nominations – Loge and Koidal
    • Destination Strategic Plan – Gupta, Koidal and Carter
    • Tourism Cares – Loge, Koidal and Wood
  • President, Vice President & Director Reports………………..……Farhad/Fahr/Dibs
    • Dibs
      • Updates
    • Farhad
      • Marketing update
      • Three-year Strategic Plan update
      • New staff position – Design & Research Manager
  • Old/New Business.……………………….……….….………………………..McDonnell/Farhad
  • Roundtable.……………………………………………….…….……….….…….McDonnell
  • Adjournment………………………………………………………..………..…..……McDonnell

Upcoming Board Meetings:  4/19/23 and 6/21/23 in-person at Visit Tri-Valley offices per the Brown Act/End of emergency status.

Board of Directors Meeting

DATE:                  Wednesday, January 18, 2023

LOCATION:         Via Zoom Meeting ID: 584 648 523/Visit Tri-Valley Office

TIME:                  9:00 AM

AGENDA

  • Call to Order.………………………………..……………………….……..………….…McDonnell
  • Public Comments.………………………………..……………………….…………All
  • Approval of Agenda ………………………………………….……..……….……..McDonnell

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

     Adopt findings to continue holding meetings of Visit Tri-Valley Board of Directors by teleconference. (Required by The Brown Act)

  • Approval of October Minutes.……………………….……………………….…….…….Koidal
  • Approval of July/August Financials.…………………………………….….…….Hill
    • Approval of September, October, November Financials
    • Mid-year finance update
  • By-laws and Nomination Committee.……………………….………….…….Loge
    • New board member appointment of Ron Gapol, La Quinta Inn, Dublin
  • President, Vice President & Director Reports………………..……Farhad/Fahr/Dibs
    • Fahr
      • Restaurant Week
      • TwoSix Digital Report
      • Arts portal update
      • Fall/winter campaigns
      • Inspiration Guide
    • Farhad
      • Sales Assistant/Consultant/Interns
    • Dibs
      • Updates
  • Three Year Strategic Plan Discussion………………………….……All
    • JLL Consulting/Multi-plex center/next steps
  • Tourism Cares Update.……………………….……….….………………………..Loge/Wood/Koidal
  • Old/New Business.……………………….……….….………………………..McDonnell/Farhad
  • Roundtable.……………………………………………….…….……….….…….McDonnell
  • Adjournment………………………………………………………..………..…..……McDonnell

Upcoming Board Meetings: 3/15/23,4/19/23 and 6/21,23 in-person at Visit Tri-Valley offices per the Brown Act/End of emergency status.

Board of Directors Meeting

DATE:                  Wednesday, October 18, 2022

LOCATION:         Via Zoom Meeting ID: 584 648 523/Visit Tri-Valley Office

TIME:                  9:00 AM

AGENDA

  • Call to Order.………………………………..……………………….……..………….…McDonnell
  • Public Comments.………………………………..……………………….…………All
  • Approval of Agenda ………………………………………….……..……….……..McDonnell

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

     Adopt findings to continue holding meetings of Visit Tri-Valley Board of Directors by teleconference. (Required by The Brown Act)

  • Approval of July Minutes.……………………….……………………….…….…….Koidal
  • Approval of July/August Financials.…………………………………….….…….Hill
  • By-laws and Nomination Committee.……………………….………….…….Loge
    • Holly Haag resignation
  • President, Vice President & Director Reports………………..……Farhad/Fahr/Dibs
    • Fahr
      • Restaurant Week
      • Annual Luncheon
      • Madden
    • Farhad
      • VIC
      • RootRez
      • India
    • Dibs
      • Updates
  • Three Year Strategic Plan Discussion………………………….……All
    • Sport/Conference/Multi-Use Center – Goal 3/Objective C/Tactic C1-3
  • Old/New Business.……………………….……….….………………………..McDonnell/Farhad
  • Roundtable.……………………………………………….…….……….….…….McDonnell
  • Adjournment………………………………………………………..………..…..……McDonnell

Upcoming Board Meetings/Events: 1/18/22 via Zoom or at Visit Tri-Valley, 5075 Hopyard Rd. Ste. 240, Pleasanton, CA 94588, December Holiday Outing Thursday, December 15th, 4-6pm (venue TBD).

Board of Directors Meeting

DATE:                  Wednesday, June 20, 2022

LOCATION:         Via Zoom Meeting ID: 584 648 523/Visit Tri-Valley Office

TIME:                  9:00 AM

AGENDA

  • Call to Order.………………………………..……………………….……..………….…McDonnell
  • Public Comments.………………………………..……………………….…………All
  • Approval of Agenda ………………………………………….……..……….……..McDonnell

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of June Minutes.……………………….…………………….…….Koidal
  • Approval of June Financials.……………………………………………………….……….….…….Hill
  • Committees Formation………………..………..……Loge
    • Nomination & By-laws
    • Tourism Cares
    • Finance Committee
    • Other Ad-hoc
  • President, Vice President & Director Reports………………..……Farhad/Fahr/Dibs
  • Three Year Strategic Plan Priority Update…………………………Farhad
  • Old/New Business.……………………….……….….………………………..McDonnell/Farhad
    • Root Rez, commission free website booking engine
  • Roundtable.……………………………………………….…….……….….…….McDonnell
  • Adjournment………………………………………………………..………..…..……McDonnell

Upcoming Board Meetings/Events: 10/19/22 via Zoom or at Visit Tri-Valley, 5075 Hopyard Rd. Ste. 240, Pleasanton, CA 94588, Annual Luncheon 9/13 (Blackhawk Museum), and December Holiday Outing (date/venue TBD).

Fiscal Year 2021-2022

Board of Directors Meeting

DATE:                  Wednesday, June 20, 2022

LOCATION:         Via Zoom Meeting ID: 584 648 523/Visit Tri-Valley Office

TIME:                  9:00 AM

AGENDA

  • Call to Order.………………………………..……………………….……..………….…McDonnell
  • Public Comments.………………………………..……………………….…………All
  • Approval of Agenda ………………………………………….……..……….……..McDonnell

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of June Minutes.……………………….…………………….…….Koidal
  • Approval of June Financials.……………………………………………………….……….….…….Hill
  • Committees Formation………………..………..……Loge
    • Nomination & By-laws
    • Tourism Cares
    • Finance Committee
    • Other Ad-hoc
  • President, Vice President & Director Reports………………..……Farhad/Fahr/Dibs
  • Three Year Strategic Plan Priority Update…………………………Farhad
  • Old/New Business.……………………….……….….………………………..McDonnell/Farhad
    • Root Rez, commission free website booking engine
  • Roundtable.……………………………………………….…….……….….…….McDonnell
  • Adjournment………………………………………………………..………..…..……McDonnell

Upcoming Board Meetings/Events: 10/19/22 via Zoom or at Visit Tri-Valley, 5075 Hopyard Rd. Ste. 240, Pleasanton, CA 94588, Annual Luncheon 9/13 (Blackhawk Museum), and December Holiday Outing (date/venue TBD).

Board of Directors Meeting

DATE:                  Wednesday, June 15, 2022

LOCATION:         Via Zoom Meeting ID: 584 648 523/Visit Tri-Valley Office

TIME:                  9:00 AM

AGENDA

  • Call to Order.………………………………..……………………….……..………….…McDonnell
  • Public Comments.………………………………..……………………….…………All
  • Approval of Agenda ………………………………………….……..……….……..McDonnell

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of May Minutes.……………………….…………………….…….Koidal
  • Financials.……………………………………………………….……….….…….Hill/McDonnell
    • Approval of April and May Financials
    • Investment Policy Adoption – Civitas Advisors
  • By-laws and Nominations Committee………………..………..……Loge
    • Ratification of the 2022-2023 Board of Directors Election
  • President, Vice President & Director Reports………………..……Farhad/Fahr/Dibs
    • Farhad
      • Destination Analyst Geo Location presentation
      • Board of Directors meeting will go from nine per year to six
      • Member survey
    • Fahr 
    • Dibs
  • Three Year Strategic Plan Priority Update…………………………Farhad
    • Visitor Information Kiosk
  • Old/New Business.……………………….……….….………………………..McDonnell/Loge
    • Staff Retention Report
  • Roundtable.……………………………………………….…….……….….…….McDonnell
  • Adjournment………………………………………………………..………..…..……McDonnell

Upcoming Board Meetings: 7/20/2022 via Zoom or at Visit Tri-Valley, 5075 Hopyard Rd. Ste. 240, Pleasanton, CA 94588

Board of Directors Meeting

DATE:                  Wednesday, April 20, 2022

LOCATION:         Zoom Meeting Space (www.zoom.us code: 584-648-523)

TIME:                  9:00 AM

AGENDA

  • Call to Order.………………………………..……………………….……..………….…Loge
  • Public Comments.………………………………..……………………….…………All
  • Approval of Agenda ………………………………………….……..……….……..Loge

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of February Minutes.……………………….……….…….…….Koidal
  • President, Vice President & Director Reports………………..……Farhad/Fahr/Dibs
  • Financials.……………………………………………………….……….….…….Hill
    • Approval of January and February Financials
    • Investment Firm update
    • Fiscal Year 2022-2023 Budget
  • By-laws and Nominations Committee………………..………..……Loge/Bolt
  • Three Year Strategic Plan Priority Update…………………………Farhad
    • Visitor Information Center Proposal for California Welcome Center
    • Sports Facilities Policy – Pleasanton
  • TMD Renewal Update.……………………….……….….……………………Farhad
  • Old/New Business.……………………….……….….………………………..Loge
  • Roundtable.……………………………………………….…….……….….…….Loge
  • Adjournment………………………………………………………..………..…..……Loge

Upcoming Board Meetings: 5/18/2022 and 6/15/2022 via Zoom until further notice.

Board of Directors Meeting

DATE:                  Wednesday, February 16, 2022

LOCATION:         Zoom Meeting Space (www.zoom.us code: 551-894-989)

TIME:                  9:00 AM

AGENDA

  • Call to Order.………………………………..……………………….……..………….…Mcdonnell
  • Public Comments (Comments limited to three minutes)..…..All
  • Approval of Agenda ………………………………………….……..……….……..Mcdonnell

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of January Minutes.……………………….……….….…….Koidal
  • Financials.………………………………….……………….……….….…….Hill
    • Approval of December Financials
    • Wealth Management recommendation
    • Reserve allocation
  • Three Year Strategic Plan Priority Update………………..……………….………Farhad
  • TMD Renewal Update.……………………….……….….……………………Almares/Farhad
  • President, Vice President & Director Reports………………..……Farhad/Fahr/Dibs
  • Old/New Business.……………………….……….….………………………..McDonnell
    • Livermore Valley Wine Growers Association (LVWGA) agency proposal: McDonnell/Farhad
  • Roundtable.……………………………………………….…….……….….…….McDonnell
  • Adjournment………………………………………………………..………..…..……Mcdonnell

Upcoming Board Meetings: no March meeting, 4/20/2022, 5/18/2022, 6/15/2022 via Zoom until further notice.

Board of Directors Meeting

DATE:                  Wednesday, January 19, 2022

LOCATION:         Zoom Meeting Space (www.zoom.us code: 551-894-989)

TIME:                  9:00 AM

AGENDA

  • Call to Order.………………………………..……………………….……..………….…Mcdonnell
  • Public Comments (Comments limited to three minutes)..…..All
  • Board Member Appointments.……………………….……….……….…….Loge
    • New Board Member: Holly Haag, GM, Aloft Hotel, Dublin
    • New City Representative: Brandon Cardwell, Interim EDD, City of Livermore
  • Approval of Agenda ………………………………………….……..……….……..Mcdonnell

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of November Minutes.……………………….……….….…….Koidal
  • Approval of November Financials.……………………….……….….…….Hill
  • Three Year Strategic Plan Priority Update:
    • Investment/Reserve Policy: C. Hill
    • Work with Pleasanton Parks & Recreation: T. Dibs
    • Visitor Information Center: Letter of Resolution: Farhad/Loge
  • TMD Renewal Update.……………………….……….….……………………Almares/Farhad
  • President, Vice President & Director Reports………………..……Farhad/Fahr/Dibs
  • Old/New Business.……………………….……….….………………………..McDonnell
  • Roundtable.……………………………………………….…….……….….…….McDonnell
  • Adjournment………………………………………………………..………..…..……Mcdonnell

Upcoming Board Meetings: 2/16/2022, no March meeting, 4/20/2022, 5/18/2022, 6/15/2022 via Zoom.

Board of Directors Meeting

DATE:                  Wednesday, October 20, 2021

LOCATION:         Zoom Meeting Space (www.zoom.us code: 551-894-989)

TIME:                  9:00 AM

AGENDA

  • Call to Order.………………………………..……………………….……..……………Mcdonnell
  • Public Comments ………………………………………….………….……………..All
  • Approval of Agenda ………………………………………….……..……….……..Mcdonnell

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Appointment of new Board Member………………….…….……..Loge
  • Welcome new Board Member………………….……..……….……..Mcdonnell
  • Approval of August Minutes.……………………….……….….…….Koidal
  • Approval of July & August Financials.……………………….……….….…….Hill
  • TMD Renewal Update.……………………….……….….…….Johnston/Almares
  • Pay-to-Play Opportunity with Discover San Ramon…………….All
  • Three Year Strategic Plan Priority Update..……………………….Koidal
  • President, Vice President & Director Reports……………..…………Farhad/Fahr/Dibs
  • Old/New Business.……………………….……….….…….McDonnell
    • VTV Holiday Party Thursday, December 16th, 5-7p.m.
  • Roundtable.……………………….……….….…….McDonnell
  • Adjournment……………………………………………………………..…..……Mcdonnell

Next Board of Directors Meeting Wednesday, November 17, 2021, at 9:00 a.m. via Zoom.

Board of Directors Meeting

DATE:                  Wednesday, August 18, 2021

LOCATION:         Zoom Meeting Space (www.zoom.us code: 551-894-989)

TIME:                  9:00 AM

AGENDA

  • Call to Order.………………………………..……………………….……..……………Mcdonnell
  • Public Comments ………………………………………….………….……………..All
  • Approval of Agenda ………………………………………….……..……….……..Mcdonnell

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of July Minutes.……………………….……….….…….Koidal
  • Approval of June Financials.……………………….……….….…….Hill
  • TMD Renewal Update.……………………….……….….…….Johnston/Almares
  • Three Year Strategic Plan Priority Discussion……………………….All
  • Old/New Business.……………………….……….….…….McDonnell
  • Roundtable.……………………….……….….…….McDonnell
  • President, Vice President & Director Reports……………..…………Farhad/Fahr/Dibs
    1. E-Sports
    2. Annual Luncheon September 15th
    3. Staff Retreat
  • Adjournment……………………………………………………………..…..……Mcdonnell

Next Board of Directors Meeting Wednesday, September 15, 2021, at 11:30 a.m. Palm Event Center, Pleasanton

Board of Directors Meeting

DATE:                  Wednesday, July 21, 2021

LOCATION:         Zoom Meeting Space (www.zoom.us code: 551-894-989)

TIME:                  9:00 AM

AGENDA

  • Call to Order.………………………………..……………………….……..……………Mcdonnell
  • Public Comments ………………………………………….………….……………..All
  • Approval of Agenda ………………………………………….……..……….……..Mcdonnell

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of June Minutes.……………………….……….….…….Mcdonnell
  • Nominations & By-laws………………………………………………………….…Loge
    1. Appointment of Margie Johnston to the Board of Directors
  • Approval of May Financials.……………………….……….….…….Hill
  • President, Vice President & Director Reports……………..…………Farhad/Fahr/Dibs
    1. TBID renewal
    2. Annual Luncheon September 15th
    3. Renewal of lease
  • Three Year Strategic Plan Priority Discussion…………………….All
  • Old/New Business……………………………………………….……….Mcdonnell
    1. New formation of committees
      1. Cultural Heritage & Tourism Committee
      2. Hospitality Cares Committee
      3. Nominations & By-laws Committee
  • Adjournment……………………………………………………………..…..……Mcdonnell

Next Board of Directors Meeting Wednesday, August 18, 2021, at 9:00 a.m.

Fiscal Year 2020-2021

Board of Directors Meeting

DATE:                  Wednesday, June 16, 2021

LOCATION:         Zoom Meeting Space (www.zoom.us code: 551-894-989)

TIME:                  9:00 AM

AGENDA

  • Call to Order.………………………………..……………………….……..……………Mcdonnell
  • Public Comments ………………………………………….………….……………..All
  • Approval of Agenda ………………………………………….……..……….……..Mcdonnell

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • 3-year Visit Tri-Valley Strategic Marketing Plan & Draft FY 2022 Budget facilitated by Bill Geist, President, DMO Proz
  • Approval of May Minutes.……………………….……….….…….Mcdonnell
  • Financials………………………………………………………….…Gapol
    1. Approval of April and May Financials
    2. Approval of Fiscal Year 2021-22 Budget
  • By-laws and Nominations Committee……………..…………Loge
    1. Ratification of Slate of Nominees
    2. Welcome new officers
  • Old/New Business……………………………………………….……….All
    1. CEO 360 review process
  • Farewell to outgoing Board Members Marlene Fahrenkrog, Bill Wheeler, Ron Gapol and Hazel Wetherford………………………………………………………………..McDonnell
  • Adjournment……………………………………………………………..…..……Mcdonnell

Next Board of Directors Meeting Wednesday, July 21, 2021, at 9:00 a.m.

Board of Directors Meeting

DATE:                  Wednesday, April 21, 2021

LOCATION:         Zoom Meeting Space (www.zoom.us code: 551-894-989)

TIME:                  9:00 AM

AGENDA

  • Call to Order.………………………………..……………………….……..……………Mcdonnell
  • Public Comments ………………………………………….………….……………..All
  • Approval of Agenda ………………………………………….……..……….……..Mcdonnell

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of February Minutes.……………………….…………..…….…….Mcdonnell
  • Approval of January and February Financials………………………….…Gapol
    1. Visit Tri-Valley will apply for a second round of PPP
    2. Visit Tri-Valley will apply for a second payroll tax credit
  • President and Director’s Report………………..……………..………Fahr/Dibs/Farhad
  • Old Business………………………………………………….……….All
  • New Business……………………………………………….……….All
    1. Tourism Cares – Fahrenkrog and Loge
    2. Board Strategic Workshop
    3. Geolocation Research Study
  • Roundtable………………………………………………………….…………..….All
  • Request for future Agenda items…………………………….……….Mcdonnell
  • Adjournment……………………………………………………………..…..……Mcdonnell

Next Board of Directors Meeting Wednesday, May 19, 2021

Board of Directors Meeting

DATE:                  Wednesday, February 17, 2021

LOCATION:         Zoom Meeting Space (www.zoom.us code: 551-894-989)

TIME:                  9:00 AM

AGENDA

  • Call to Order.………………………………..……………………….……..……………Mcdonnell
  • Public Comments ………………………………………….………….……………..All
  • Approval of Agenda ………………………………………….……..……….……..Mcdonnell

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of January Minutes.……………………….…………..…….…….Mcdonnell
  • Approval of November Financials……………………………………….…Gapol
    1. Visit Tri-Valley has been approved for a PPP Loan
  • Director’s Report……………………………………….………………..………Fahr/Dibs/Farhad
  • Old/New Business………………………………………………….……….All
    1. Local Recovery Campaign/Partners/Funding
  • Roundtable………………………………………………………….…………..….All
  • Request for future Agenda items…………………………….……….Mcdonnell
  • Adjournment……………………………………………………………..…..……Mcdonnell

Board of Directors Meeting

DATE:                  Tuesday, January 19, 2021

LOCATION:         Zoom Meeting Space (www.zoom.us code: 551-894-989)

TIME:                  9:00 AM

AGENDA

  • Call to Order.………………………………..……………………….……..……………Mcdonnell
  • Public Comments ………………………………………….………….……………..All
  • Approval of Agenda ………………………………………….……..……….……..Mcdonnell

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of November/December Minutes.……………………….…………..…….…….Mcdonnell
  • Approval of November Financials……………………………………….….…………..…….………Gapol
    1. Mid-Year P&L Budget Performance
    2. PPP Loan / State Grant
  • Director’s Report……………………………………….………………..………Fahr/Dibs/Farhad
    1. Tri-Valley Restaurant Week update/Destination Guide(s)
    2. Sales Report / Tradeshow Results
    3. Crisis Communications: Small Meetings Variance
  • Old/New Business………………………………………………….……….All
    1. VTV Marketing Agency MOU’s
    2. 3-5 year strategic plan / Board Retreat
  • Roundtable………………………………………………………….…………..….All
  • Request for future Agenda items…………………………….……….Mcdonnell
  • Adjournment……………………………………………………………..…..……Mcdonnell

Board of Directors Meeting

DATE:                 Wednesday, November 18, 2020

LOCATION:         Zoom Meeting Space (www.zoom.us code: 551-894989)

TIME:                  9:00 AM AGENDA

  • Call to Order.………………………………..……………………….……..……………Mcdonnell
  • Public Comments ………………………………………….………….……………..All
  • Approval of Agenda ………………………………………….……..……….……..Mcdonnell

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of October Minutes.……………………….…………..…….…….Mcdonnell
  • Presentation: VTV Cultural & Heritage Tourism Initiative………….Richard Peterson, President & CEO, U.S. Cultural & Herritage Marketing Council
  • Financial Report……………………………………….….…………..…….………Gapol
    1. Approval of September Financials
    2. CD maturation December 2020
  • Director’s Report……………………………………….………………..………Fahr/Dibs/Farhad
    1. Holiday Mixer December 16, 2020, 4 p.m. via Zoom
    2. Tri-Valley Restaurant Week update
  • Old/New Business………………………………………………….……….All
    1.  Board Assessment Survey Results
    2. CEO review procedure
  • Roundtable………………………………………………………….…………..….All
  • Request for future Agenda items…………………………….……….Mcdonnell
  • Adjournment……………………………………………………………..…..……Mcdonnell

Board of Directors Meeting

DATE:                 Wednesday, October 21, 2020

LOCATION:         Zoom Meeting Space (www.zoom.us code: 551-894989)

TIME:                  9:00 AM AGENDA

  • Call to Order.………………………………..……………………….……..……………Mcdonnell
  • Swearing in of 2020-2021 Board of Directors………..….…………Mayor Haubert
  • Public Comments ………………………………………….………….……………..All
  • Approval of Agenda ………………………………………….……..……….……..Mcdonnell

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of August Minutes.……………………….…………..…….…….Mcdonnell
  • Financial Report……………………………………….….…………..…….………Gapol
    1. Approval of July/August Financials
  • Director’s Report……………………………………….………………..………Fahr/Dibs/Farhad
    1. Sales Prospecting
    2. Annual Luncheon
    3. Restaurant Week
    4. New Website/Reopening Campaign
    5. New CRM
    6. Reopening Advocacy
  • Old/New Business………………………………………………….……….All
    1.  Board Assessment Survey Results
  • Roundtable………………………………………………………….…………..….All
  • Request for future Agenda items…………………………….……….Mcdonnell
  • Adjournment……………………………………………………………..…..……Mcdonnell

Board of Directors Meeting

DATE:                 Wednesday, July 15, 2020

LOCATION:         Zoom Meeting Space (www.zoom.us code: 551-894989)

TIME:                  9:00 AM AGENDA

  • Call to Order.………………………………..……………………………..……………Simpson
  • Public Comments ………………………………………….………….……………..All
  • Welcome to new board members ……………….………….…………….Simpson
  • Approval of Agenda ………………………………………….……..……….…….Simpson

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of June Minutes.……………………….…………..…….…….Simpson
  • Director’s Report……………………………………….………………..………Fahr/Dibs/Farhad
  • Financial Report……………………………………….…………..…….………Gapol
    1. 2020-2021 budget summary
    2. CD vs. Money Market Account (August 2020 maturity)
  • By-laws and Nomination Committee…………………………………….Loge
    1. New Committees
      1. Finace Committee
      2. By-laws and Nomination Committee
      3. TMD Renewal
      4. Ad-hoc
  • Old/New Business……………………………………….…………….…………….All
  • Roundtable………………………………………………………….…………………….All
  • Request for future Agenda items…………………………….……….Simpson
  • Adjournment……………………………………………………………..…..……Simpson

Fiscal Year 2019-2020

Board of Directors Meeting

DATE:                 Wednesday, June 17, 2020

LOCATION:         Zoom Meeting Space (www.zoom.us code: 551-894989)

TIME:                  9:00 AM AGENDA

  • Call to Order.…………………………………………………………..……………Simpson
  • Public Comments ……………………………………………….………….……………. All
  • Approval of Agenda ………………………………………….……..……….…….Simpson

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of May Minutes.……………………….…………..…….…….Simpson
  • Marketing Report………………………………………………………..………Fahr
  • Sales Report……………………………………………………..…….………..…Gibs
  • President’s Report……………………………………………………..……..…Farhad
    1. Recovery Plan
    2. Covid-19 updates and outreach
  • Financial Report……………………………………………………..…….………Gapol
    1. Approval of April and May Financial Statement
    2. Approval of 2020-2021 budget
  • By-laws and Nomination Committee…………………………………….Loge/Bolt
    1. 2020-2021 Board Elections/New Committees
  • Old Business……………………………………………………………….…………….All
  • New Business……………………………………………………………….………..…All
    1. Civic unrest
  • Roundtable………………………………………………………….…………………….All
  • Request for future Agenda items…………………………….……….Simpson
  • Adjournment……………………………………………………………..…..……Simpson

Board of Directors Meeting

DATE:                 Wednesday, May 20, 2020

LOCATION:         Zoom Meeting Space (www.zoom.us code: 551-894989)

TIME:                  9:00 AM AGENDA

  • Call to Order.…………………………………………………………..……………Simpson
  • Public Comments ……………………………………………….………….……………. All
  • Approval of Agenda ………………………………………….……..……….…….Simpson

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of April Minutes.……………………….…………..…….…….Simpson
  • Financial Report……………………………………………………..…….………Gapol
  • By-laws and Nomination Committee…………………………………….Loge
    1. 2020-2021 Board Elections
    2. New Nominees
    3. Officer Nominations
  • President’s Report……………………………………………………..…….………Farhad
    1. Recovery Plan Presentation
    2. CHLA Clean Certification Program
  • Old Business……………………………………………………………….…………….All
  • New Business……………………………………………………………….………..…All
  • Roundtable………………………………………………………….…………………….All
  • Request for future Agenda items…………………………….……….Simpson
  • Adjournment……………………………………………………………..…..……Simpson

Board of Directors Meeting

DATE:                 Wednesday, April 15, 2020

LOCATION:         Zoom Meeting Space (www.zoom.us code: 551-894989)

TIME:                  9:00 AM AGENDA

  • Call to Order.…………………………………………………………..……………Simpson
  • Public Comments ……………………………………………….………….……………. All
  • Approval of Agenda ………………………………………….……..……….…….Simpson

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of February Minutes.…………………………….…………..…….…….Simpson
  • Marketing/PR Report…………………………………….…………………..…………Fahr
  • Sales Reports……………………………………………………………………………Dibs
  • President’s Report……………………………………………………..…….………Farhad
  • Financial Report……………………………………………………..…….………Gapol
    1. Approval of January, February and March financials
    2. Quarter 4 fiscal plan
    3. 2020/21 fiscal year projections and road map
  • By-laws and Nomination Committee…………………………………….Loge
    1. 2020-2021 Board Elections
  • Old Business……………………………………………………………….…………….All
  • New Business……………………………………………………………….……………All
  • Roundtable………………………………………………………….…………………….All
  • Request for future Agenda items……………………………………………….Simpson
  • Adjournment……………………………………………………………..…..……Simpson

Board of Directors Meeting

DATE:                 Wednesday, February 19, 2020

LOCATION:         Hyatt House, 4545 Chabot Dr., Pleasanton

TIME:                  9:00 AM AGENDA

  • Call to Order.…………………………………………………………..……………Simpson
  • Public Comments ……………………………………………….………….……………. All
  • Approval of Agenda ………………………………………….……..……….…….Simpson

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of January Minutes.…………………………….…………..…….…….Simpson
  • Approval of December Financial Statements……………………….…….……… Gapol
    a)  By-laws compliance
  • President’s Report……………………………………………………..…….………Farhad
  • Sales Reports……………………………………………………………………………Dibs
  • Marketing/PR Report…………………………………….…………………..…………Fahr
  • City Updates……………………………………………………..………….…….……..Ott
  • Old Business ……………………………………………………………….…………….All
  • New Business……………………………………………………………….……………All
    1. Board of Directors retreat Wednesday, March 18, 2020
    2. Strategic Plan (3-5 years)/TMD Renewal/Master Plan
    3. Brown Act training
  • Roundtable………………………………………………………….……………………All
  • Request for future Agenda items……………………………………………….Simpson
  • Adjournment……………………………………………………………..…..……Simpson

Board of Directors Meeting

Wednesday, January 15, 2020 9:00 a.m.

Visit Tri-Valley, 5075 Hopyard Rd. Ste. 240, Pleasanton

  • Call to Order………………………………………………….…….….……McDonnell
  • Public Comments…………………………………………………………..McDonnell
    Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.
  • Approval of Agenda…………..…………………………….……….…….McDonnell
  • Approval of November Minutes………………….………………..…….McDonnell
  • Approval of October and November Financial Statements/Finance Committee………………………………………………………………………..Gapol
  • Nominations and By-laws Committee……….….………………………..Kenison
    1. New Board Members
    2. Committee formation
      1. Finance Committee
      2. Nominations and By-laws Committee
  • President’s Report…………………………………………………………..Steinfeld
  • Sales Report…………………………………………………………………..Steinfeld
  • Marketing Report…………………………………………………………………Fahr
  • City Updates………………………………………………………………………..Ott
  • Old Business………………………………………………………………………..All
  • New Business………………………………………………………………………All
    1. Industry Segment Update………………………………………………..Chandler
  • Adjournment……………..……………………………………..…………McDonnell

Board of Directors Meeting

Wednesday, November 13, 2019, 9:30 a.m.

Visit Tri-Valley, 5075 Hopyard Rd. Ste. 240, Pleasanton, CA. 94588

  • Call to Order………………………………………………………….….………..…….…….……Kenison
  • Approval of Agenda………………………….…………….………..……..…….………….…..Kenison
  • Approval of July Minutes……….…………………………………..……………….…..……. Kenison
  • President’s Report………………………………………………………………………………Steinfeld
  • Old Business………………………………………………………….……………. ….…………….……. All
  • New Business………………………………………………………….……………….…………..…….…All
    a)  CEO search update
    b) Executive Committee update
    c) Holiday board/staff lunch 12/5/19 at Sabio on Main
  • Roundtable…………………………………………………………….……………….………………….…All
  • Adjournment……………………………………………………………………………………….Kenison

Board of Directors Meeting

Wednesday, October 16, 2019, 9:00 a.m.

Sabio on Main, 501 Main St., Pleasanton

  • Call to Order………………………………………………………….….………..…….….….……Kenison
  • Approval of Agenda………………………….…………….………..……..…….………….…..Kenison
  • Approval of August Minutes……….…….…………………….………………….…..….…. Kenison
  • President’s Report………………………………………………………………………………Steinfeld
  • Sales Report…………………………………………………………………………………………Steinfeld
  • Marketing Report……………………………………………………………………….….…….Steinfeld
  • City Updates………………………………………………………………………………………………..Ott
  • Old Business………………………………………………………….……………. ….…………….….…. All
  • New Business………………………………………………………….……………….…………..……..…All
  1. Barbara’s retirement
  2. Scott’s resignation from LVPAC
  3. Industry Segment Presentation……………………………….Jim McDonnell
  • Roundtable…………………………………………………………….……………….…………….…….…All
  • Adjournment…………………………………………………………………………………..…….Kenison

Thursday, August 22, 2019, 9:00 a.m.

Visit Tri-Valley, 5075 Hopyard Rd., Pleasanton 

  • Call to Order………………………………………………………….….………..…….….….……Kenison
  • Approval of Agenda………………………….…………….………..……..…….………….…..Kenison
  • Approval of August Minutes……….…….…………………….………………….…..….…. Kenison
  • President’s Report………………………………………………………………………………Steinfeld
  • Sales Report…………………………………………………………………………….…………………Dibs
  • Marketing Report……………………………………………………………………….….…….Steinfeld
  • City Updates………………………………………………………………………………………………..Ott
  • Old Business………………………………………………………….……………. ….…………….….…. All
  • New Business………………………………………………………….……………….…………..……..…All
  • Roundtable…………………………………………………………….……………….…………….…….…All
  • Adjournment…………………………………………………………………………………..…….Kenison

Board of Directors Meeting

Wednesday, July 17, 2019, 9:00 a.m.

Visit Tri-Valley, 5075 Hopyard Rd. Ste. 240, Pleasanton, CA. 94588

  • Call to Order………………………………………………………….….………..…….….….……Kenison
  • Approval of Agenda………………………….…………….………..……..…….………….…..Kenison
  • Approval of June Minutes……….…….………………………….……………….…..….…. Kenison
  • Approval of May and June Financial Statements/Finance Committee………………………………………………………………………………………….……Gapol
  • By-Laws and Nomination Committee……………………………………………..Fahrenkrog
  • President’s Report………………………………………………………………………………Steinfeld
  • Sales Report……………………………………………………………………………………….Steinfeld
  • Marketing Report……………………………………………………………………………………Fahr
  • City Updates………………………………………………………………………………………………..Ott
  • Old Business………………………………………………………….……………. ….…………….….…. All
  • New Business………………………………………………………….……………….…………..……..…All
  • Roundtable…………………………………………………………….……………….…………….…….…All
  • Adjournment…………………………………………………………………………………..…….Kenison

Fiscal Year 2018-2019

Board of Directors Meeting

DATE:                 Wednesday, April 17, 2019

LOCATION:         Visit Tri-Valley Office, 5075 Hopyard Rd. Ste. 240, Pleasanton

TIME:                  9:00 AM

AGENDA

  • Call to Order.…………………………………………………………..…….…..….Moreno
  • Public Comments ……………………………………………………………..……..…. All
  • Approval of Agenda …………………………………………….………..…….…..Moreno

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of February Minutes.………………………….…….………..…………..Moreno
  • Approval of January and February Financial Statements ……………………. Lakhani
    1. Approve Budget Fiscal Year 2019-2020
    2. Approve Business Plan Fiscal Year 2019-2020
  • By-Laws and Nomination Committee…………………………………………Fahrenkrog
  • President’s Report…………………………………………………………………Steinfeld
  • Sales Reports………………………………………………………………………Steinfeld
  • Marketing/PR Report…………………………………….…………….…….………….Fahr
  • City Updates……………………………………………………..…………………Bergman
  • Old Business ……………………………………………………………….…………….All
  • New Business……………………………………………………………….……………All
  • Roundtable…………………………………………………………….………….………All
  • Request for future Agenda items……………………………………….….…….Moreno
  • Adjournment………………………………………………………………..……….Moreno

Board of Directors Meeting

DATE:                 Wednesday, February 20, 2019

LOCATION:         Visit Tri-Valley Office, 5075 Hopyard Rd. Ste. 240, Pleasanton

TIME:                  9:00 AM

AGENDA

  • Call to Order.…………………………………………………………..…….……Kenison
  • Public Comments ……………………………………………………………..………. All
  • Approval of Agenda …………………………………………….…………….….Kenison

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • By-Laws and Nomination Committee……………………………………..…Fahrenkrog
    1. Vote on Debbie Loge as new board member
  • Approval of January Minutes.………………………….…….………..………….Kenison
  • Approval of December Financial Statements …………………..……..………… Gapol
  • President’s Report…………………………………………………………………Steinfeld
  • Sales Reports……………………………………………………………………………Dibs
  • Marketing/PR Report…………………………………….…………….…….………….Fahr
  • City Updates……………………………………………………..…………………Bergman
  • Old Business ……………………………………………………………….…………….All
  • New Business……………………………………………………………….……………All
  • Roundtable…………………………………………………………….………….………All
  • Request for future Agenda items……………………………………….……….Kenison
  • Adjournment………………………………………………………………..………Kenison

Board of Directors Meeting

DATE:                 Wednesday, January 16, 2019

LOCATION:         Visit Tri-Valley Office, 5075 Hopyard Rd. Ste. 240, Pleasanton

TIME:                  9:00 AM

AGENDA

  • Call to Order.…………………………………………………………..……………Kenison
  • Public Comments ………………………………………………………………………. All
  • Approval of Agenda …………………………………………….………………….Kenison

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of November Minutes.………………………….…………..…………..Kenison
  • Approval of October and November Financial Statements ……………….…… Gapol
  • President’s Report…………………………………………………………………Steinfeld
  • Sales Reports………………………………………………………………………Steinfeld
  • Marketing/PR Report…………………………………….…………….……………….Fahr
  • City Updates……………………………………………………..…………………Bergman
  • By-Laws and Nomination Committee……………………………………..…Fahrenkrog
  • Old Business ……………………………………………………………….…………….All
  • New Business……………………………………………………………….……………All
  • Roundtable…………………………………………………………….…………………All
  • Request for future Agenda items……………………………………….……….Kenison
  • Adjournment………………………………………………………………..………Kenison

Board of Directors Meeting

DATE:                 Wednesday, November 21, 2018

LOCATION:         Visit Tri-Valley Office, 5075 Hopyard Rd. Ste. 240, Pleasanton

TIME:                  9:00 AM

AGENDA

  • Call to Order.…………………………………………………………..……………Kenison
  • Public Comments ………………………………………………………………………. All
  • Approval of Agenda …………………………………………….………………….Kenison

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of October Minutes.…………………………….…………..…………..Kenison
  • Approval of September Financial Statements ……………………….…….…… Gapol
  • President’s Report…………………………………………………………………Steinfeld
  • Sales Reports………………………………………………………………………Steinfeld
  • Marketing/PR Report…………………………………….…………….……………….Fahr
  • City Updates……………………………………………………..…………………Bergman
  • By-Laws and Nomination Committee……………………………………..…Fahrenkrog
  • Old Business ……………………………………………………………….…………….All
  • New Business……………………………………………………………….……………All
  • Roundtable…………………………………………………………….…………………All
  • Request for future Agenda items……………………………………….……….Kenison
  • Adjournment………………………………………………………………..………Kenison

Board of Directors Meeting

DATE:                 Wednesday, October 17, 2018

LOCATION:         Visit Tri-Valley Office, 5075 Hopyard Rd. Ste. 240, Pleasanton

TIME:                  9:00 AM

AGENDA

  • Call to Order.…………………………………………………………..……………Kenison
  • Public Comments ………………………………………………………………………. All
  • Approval of Agenda …………………………………………….………………….Kenison

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of July Minutes.………………………………….…………..…………..Kenison
  • Approval of June Financial Statements (postponed until October)……….…… Gapol
  • President’s Report…………………………………………………………………Steinfeld
  • Sales Reports………………………………………………………………………Steinfeld
  • Marketing/PR Report…………………………………….…………….……………….Fahr
  • City Updates……………………………………………………..…………………Bergman
  • By-Laws and Nomination Committee……………………………………..…Fahrenkrog
    1. Nomination of Melissa Simpson, Hyatt House, Pleasanton
  • Old Business ……………………………………………………………….…………….All
  • New Business……………………………………………………………….……………All
  • Roundtable…………………………………………………………….…………………All
  • Request for future Agenda items……………………………………….……….Kenison
  • Adjournment………………………………………………………………..………Kenison

Board of Directors Meeting

DATE:                 Wednesday, July 18, 2018

LOCATION:         Visit Tri-Valley Office, 5075 Hopyard Rd. Ste. 240, Pleasanton

TIME:                  9:00 AM

AGENDA

  • Call to Order.…………………………………………………………..……………Kenison
  • Public Comments ………………………………………………………………………. All
  • Approval of Agenda …………………………………………….………………….Kenison

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of June Minutes.………………………………….…………..………….Kenison
  • Approval of May Financial Statements…………………………………………… Gapol
  • President’s Report…………………………………………………………………Steinfeld
  • Sales Reports……………………………………………………………………………Fahr
  • Marketing/PR Report…………………………………….…………………………Steinfeld
  • City Updates……………………………………………………..………………..Bergman
  • Old Business ……………………………………………………………….…………….All
  • New Business……………………………………………………………….……………All
    1. Committees
  • Roundtable…………………………………………………………….…………………All
  • Request for future Agenda items……………………………………….……….Kenison
  • Adjournment………………………………………………………………..………Kenison